Member-Only Extranet

Member-only Extranet Website

Similar to others, conceptually, this project model is applicable to many businesses or organizations.

The Use Case for this specific project was for an International Real Estate entity with two major condo tower construction projects in progress on a foreign island.

The business owner wanted a website to provide access for company executives and the sales team to privately view or download critical documents.  The site was locked away from public view and utilized a subdomain in a standalone WordPress site. Using a membership plugin (Ultimate Member), access was delegated to authorized users in a role-based setting. Upon login, a notification was sent to management, who tracked login/logout activity proving individuals were accessing these resources.

Within the Extranet, members could communicate via a “forum” to discuss and answer questions amongst their constituency.  Members were from numerous locations around the world.

The primary feature of the Member-only Extranet was the ability to access their proprietary documents for each building project from a Google Drive.  Access to various folders was restricted based on the specific role given to personnel.  Typically, each project provided folders containing Project plans, permits, inspections, sales brochures & flyers, construction photos, progress reports, site team lists & contact information, renderings, and upon project near completion: sales status reports on available units.

The executive team received email notifications when someone on the sales team viewed and/or downloaded a document (by name) with a date/time stamp.  It was decided this proof of activity was important to avoid any instances where an individual denied viewing or downloading materials.